Privacy Policy

Promota, Inc. ("Promota," "we," "us," or "our") operates an autonomous AI marketing platform that helps organizations identify, engage, and convert their ideal customers. This Privacy Policy explains how we collect, use, share, and protect information when you visit our website, request a demo, or use our services.

Questions? Contact us at privacy@promota.ai.

Information you provide: When you fill out a demo request or contact form, we collect your name, email address, job title, organization name, and any details you include in your message.

Usage data: We automatically collect information about how you interact with our website, including pages visited, time spent, referring URLs, browser type, device type, and IP address.

Cookies and tracking: We use cookies and similar technologies to operate our website and understand visitor behavior. See our Cookie Policy for details.

Communications: If you email or message us, we retain those communications to respond and improve our services.

We use the information we collect to:

• Respond to demo requests and inquiries
• Deliver, maintain, and improve our platform and website
• Send product updates, educational content, and marketing communications (you can opt out at any time)
• Analyze usage patterns to improve user experience
• Comply with legal obligations and enforce our terms
• Detect and prevent fraud or misuse

We do not sell your personal information. We share information only in these circumstances:

Service providers: We work with third-party vendors who help us operate our business — including form processing (Tally), analytics, email delivery, and cloud infrastructure. These vendors are contractually bound to use your data only to provide services to us.

Business transfers: If Promota is acquired, merged, or undergoes a significant asset transfer, your information may be transferred as part of that transaction. We will notify you before your information becomes subject to a different privacy policy.

Legal requirements: We may disclose your information if required by law, subpoena, or to protect the rights, property, or safety of Promota, our users, or the public.

We retain personal information for as long as necessary to provide our services and comply with legal obligations. Demo inquiries and contact form submissions are retained for up to three years. You may request deletion of your data at any time by contacting privacy@promota.ai.

Depending on your location, you may have the right to:

• Access the personal data we hold about you
• Correct inaccurate data
• Request deletion of your data
• Object to or restrict certain processing
• Receive your data in a portable format
• Withdraw consent at any time (where processing is based on consent)

To exercise any of these rights, email privacy@promota.ai. We will respond within 30 days.

California residents (CCPA): You have the right to know what personal information is collected, to opt out of sale (we do not sell personal information), and to non-discrimination for exercising your rights.

We implement industry-standard technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. No method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.

Our website may contain links to third-party sites. We are not responsible for the privacy practices of those sites and encourage you to review their privacy policies.

Our services are not directed to individuals under 16. We do not knowingly collect personal information from children. If you believe we have inadvertently collected such information, please contact us so we can delete it.

We may update this Privacy Policy from time to time. When we make material changes, we will update the effective date above. Your continued use of our website after changes are posted constitutes acceptance of the updated policy.